The Enterey Blog

Let It Run: Project Portfolio Management

Posted by Tita Tavares on Thu, Nov 13, 2014 @ 03:06 PM

 PPM Enterey

Let It Run: Project Portfolio Management

When a crew team “gels”, a perfect finish is on the horizon. “Let it run,” is what every coxswain wants to call out as they skim across the line; driving towards favorable results. Just like the role of a coxswain is crucial to the synchronicity of the crew members, project portfolio management is important to project teams. Project portfolio management (PPM) equips businesses with the ability to centrally track the progress of all projects as a strategic portfolio. In parallel, a strong project management office (PMO) offers a competitive advantage, and also ensures all projects are in alignment with the organizational objectives.

Benefits of PPM Include:

 

Forecast

 

Clear understanding of project portfolio requirements frames a long-range plan to completely leverage resources, provides flexibility in maneuvering the budget across the portfolio, and helps create contingency plans to reduce risks.

Prioritize

 

Using prioritization principles ensures focus on projects that are well-aligned with organizational strategy.

Eliminate

Identifying low-value projects at an early stage in the project lifecycle decreases required resources and helps resolve potential budget pressure.

Track

Creating a metrics dashboard and progress reporting processes maintains adherence to business objectives while increasing productivity, on time performance, and ultimately improving the portfolio value.

Optimize

Defining and extending best practices across the business reduces inefficiencies and increases communication.  Automating workflows can also help create a consistent approach across the portfolio. 

Govern

 

Formal project portfolio oversight allows visibility into resource allocation and provides a unified view of the overall business within a specified framework of governance and control.

Although project portfolio management can create significant efficiencies when effectively implemented, initiating a PMO strategy can be overwhelming.

The first step is to assess the current state of projects. The next objective is to create integrated business practices and processes that enable a single portfolio framework, where all project teams and data points are unified in a formal organizational solution.  Notably, the most challenging aspect of PMO implementation is the change management involved in updating roles and responsibilities to create clarity and ensure adherence to the new processes.

One way to increase the success rate is to entrust the management of your PMO implementation effort to an experienced consulting group, like Enterey.  When the PPM is fully effective, the business can easily evaluate the overall portfolio, as well as individual projects, to ensure that resources are properly allocated, metrics are continually tracked, and the return on investments is optimized with rigorous adherence to the project portfolio management objectives.

The strategy of success is heavily reliant on a stable PPM. Get a plan in place and “let it run.” 

 

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Published by Enterey Communications Team

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Tags: Project Management, PPM

Cloud-Based Solutions for Effective Project Management

Posted by Tita Tavares on Wed, Jun 25, 2014 @ 11:33 AM

Project Management is an integral part of any successful business.  In PMI’s Pulse of the Profession Report 2014President and CEO, Mark Langley notes, “Organizations that are highly agile, nimble and able to respond quickly to changing market dynamics complete more of their strategic initiatives successfully than slower, less agile organizations (69 percent versus 45 percent). But only 15 percent of organizations report high organizational agility.”  

So where does agility come from? Being agile can mean that you are always prepared for what’s coming at you. We’ve previously shared with you how to prepare yourself and your team for a project in the Enterey blog library, The Five Critical Areas of Project Management.  Now we’re going to show you how you can use modern technology to enhance the different components of your assignments. 

 Project Management Enterey

Basecamp – “The Project Plan”

www.basecamp.com  

The initial steps of a project establish the foundation that enables your team to complete the task.  Basecamp is one of the most reliable resources for any project start-up. 

Basecamp provides:

  • Templates to quickly begin a project

  • File-sharing for documents, images, and designs

  • Easy client communication

  • Comprehensive communication among your team

 

Lighthouse – “Goal Setting with Ease”

www.lighthouseapp.com  

Establishing goals and creating deadlines allows for efficient use of time.  It’s important in project management to keep track of progress.  Understanding how much you have accomplished and the amount of work left to be done enables a coordinator to properly manage his or her assets.  Lighthouse effectively attacks this issue with its multiple features.

Lighthouse provides:

  • An activity stream to keep you updated

  • Ticket tracking

  • Milestones and progress reports

  • Available online documentation

 

Wrike – “The Collaboration Tool”

www.wrike.com  

No matter the objective, a team needs to have a common platform to communicate through.  Wrike is a real-time collaboration tool that incorporates new colleagues quickly into any project.  Its simple user-interface is perfect for novice project managers.

Wrike provides:

  • All data in 1 spot

  • Instant project updates

  • Integration with email

  • Accessibility through Google Apps

 

Redbooth, formally Toolbox – “The Data Management Tool”

www.redbooth.com  

Social networking isn’t only useful for keeping in touch with old friends; it has a powerful presence at the work place too. No site better understands this than Redbooth.  Redbooth incorporates social collaboration functions into project management for personal and corporate use. 

Redbooth provides:

  • Various communication lenses

  • Document sharing and storage

  • Visible activity streams, conversations, images, and videos

  • Assignment status’

 

BrixHQ – “Sustainability”

www.brixhq.com  

One of the characteristics of humans is being capable of learning from the past.  With BrixHQ, you can do just that through its comprehensive data arrangement.  BrixHQ utilizes graphs and charts to cohesively communicate the status of projects.

BrixHQ provides:

  • Clear representation of project status

  • A Gantt Chart that uses graphs to express tasks and their standings

  • Customizable data reports

   

Technology is expanding rapidly, so don’t get left behind.  Join the thousands of companies that are already integrating web based solutions into their systems and increasing their efficiency.  All of the stated solutions have multiple applications that cross-over and fulfill the needs of project management taking your business virtually everywhere.  

There are a vast number of platforms that can aid you with just about any conceivable step of a process.  These are just some of the contenders for the most effective SaaS providers; still we encourage you to search for the application that is most compatible and affordable with your plans.  Keeping a simple and concentrated work platform is the key to a successful and efficient business.  

 

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Published by Enterey's Marketing & Communciations Team

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Tags: Project Management

5 GREAT Ways to Get Rid of Conflict in Project Management

Posted by Tita Tavares on Thu, Jul 11, 2013 @ 12:35 PM

 
  

Projects are necessary evils in the business world. The use of collaboration to achieve specific goals makes them essential to meeting industry needs, however; with a timeline, costs, and constraints these temporary endeavors can easily become burdens if they are not managed properly.  

Project management is the act of initiating, organizing, and executing resources to achieve goals within a defined project. It is the job of a project manager to assemble and direct a specialized team in the undertaking of a project. Due to the provisional and collaborative nature of projects, teams are often comprised of people who do not normally work together. Projects require a large amount of human resources, communication, and time which can put strain on the project team. Combine unfamiliar coworkers with a stressful project and you have a recipe for disaster. So the question becomes: Is there such a way to avoid conflict in project management?

 

The acronym GREAT provides 5 easy measures that can be taken to prevent conflict in project management:

GOALS

Establish project goals thoroughly and clearly at the beginning of the project to avoid misdirection that could lead to conflict later on.

RESPONSIBILITIES

Explicitly define responsibilities to avoid work overlap which is inefficient and can provoke conflict amongst team members.

EXPECTATIONS

Establish clear expectations for the team including a code of conduct so that team members understand what is expected of them and respect their coworkers.

APPROACHABILITY

As the project manager, establish yourself as approachable at the start of the project so that your team feels comfortable interacting with you. Remember, you are the ultimate conflict resolver.

TEAMWORK

Emphasize the “team” in project team and ensure that everyone is aware that the project is a group effort to avoid alienating team members which can also be a source of conflict.                    

 

 Conflict Entereyresolve enterey

 

Get Rid of Conflict and Start High-fiving

 

The challenge for project managers is to try to maintain the right balance of conflict in project management. Get rid of conflict now by implementing these 5 GREAT steps and you will increase personal growth and morale, enhance communication, and improve project outcomes. What are you waiting for?
 
 

__________________________________

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Published by Katie Georgi | Enterey Marketing & Communications Team  

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Tags: Project Management, project manager, project managers

The Five Critical Areas of Project Management

Posted by Tita Tavares on Thu, Feb 09, 2012 @ 11:21 AM


We’ve all been involved in projects that seem to go on forever and ever or seem to take on additional resources. As project management specialists, we’ve come up with a list of five key components necessary for project management.

 Project Management Five Qualities

The five, explained below, are:

  1. Scope definition at the start of the project

  2. Set milestones and goals

  3. Define your team and resources/Ensure you have the expertise to identify problems

  4. Maintain good communication throughout the project

  5. Track progress and review results


S
cope definition at the start of the project: In this first, important step, we establish exactly what the project’s goal is, what’s in the scope and what is outside of the scope of the project. Experience has shown us that it is just as important to define what the project WILL accomplish as what it WILL NOT in order to control the direction of the project. Part of defining the scope is to also to define the timeline and deadline for the project’s completion.

Set milestones and goals: Once we define the scope, we can then define the different tasks that go along with it. The purpose of identifying milestones is to set intermediate measuring points to rate the project. By grouping milestones together, we can then establish more specific timelines.

On some projects, a milestone will serve as a marker to make a decision or to reassess a previous decision. For instance, while going through the review of a bidding process for a facility or in processing equipment, you will need to review different bid packages. In this case, a milestone will represent a decision point during the evaluation process to select a contract. Your overall goals will incorporate a number of milestones and you’ll need to create a schedule that ties all of these components together.
 

Define your team and resources: Depending on the project, you will need to identify the disciplines that your project requires. If it is technical, you will need people with certain problem-solving or trouble-shooting expertise. If there are trades involved, you might need somebody from electrical or quality. Whatever the project requires, you’ll need to identify all the stakeholders as well as what role each would play. You’ll also need to establish who would be reviewing/managing the work that gets done to make sure it is completed satisfactorily.

Also, when putting your team together, you’ll need to take into consideration the time commitment involved and ensure that each person involved is able to dedicate the time to work on it.

Maintain good communication throughout the project: Good communication is key to the success of any project. Each team player needs to be aware of the overall schedule, of the work they need to complete or what they will have to review. They will also need to be aware of what is going on with the rest of the project as it moves along.

In addition to making sure that those involved know their responsibilities, they also may need to know the milestones that have been set. Throughout the project, maintain a central repository of information, whether it is on a shared drive, online, or at a physical location. This will be where the team can get the latest information or whatever else they may need. Make sure that everybody has proper access to it.
 

Track progress and review results: Initially, you’ll need to establish how often your team or key players will need to meet: Will it be daily or weekly? Then you’ll need to track the progress that has been made in between each meeting for each of the tasks. Is everything on schedule? What tasks have been completed?

It’s helpful to identify any obstacles you may run into ahead of time so that you can account for them. Do you need any additional resources or departments to complete a task?

When additional resources have been requested, track whether they have been provided. When reviewing the results, you will need to identify when each tasks was completed, acknowledge that it was completed, and share this information with the stakeholders so that a task is not revisited and time is not wasted. By following through on the Five Critical Areas of Project Management, you can ensure that you meet your deadlines on time, on target and on budget.

 

Now we’d like to hear from you. What areas of project management have been problematic for your team? Where has your project hit a snag or lost or gained time? With these tips, do you think you can be more effective in your project management?

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Published by Murtaza Kapadia | Senior Manager, Enterey

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Tags: Life Sciences, Project Management, Resources, Project, Project Management Specialist